Once provisioning for Office integration is enabled in Okta, all users assigned to the application can receive licenses. Licenses can be managed based on the user application assignment type.

• Office 365
• Okta Integration Network (OIN)
• Office 365 Licenses
• Individual Assignment
• Group Assignment

Check out the video on how to assign Office licenses in Okta.
 

Individual assignment

• If users are assigned as individuals to the Office integration, the licenses will be managed for each user individually by opening the application user profile from the Assignments tab and changing the licenses.
   

Group Assignment

• If the Office integration is assigned to an Okta group, all users that are part of that Okta group will use the licenses that the Okta administrator has chosen for that specific group. This flow allows an administrator to easily set a specific license or set of licenses to many users instead of doing this one by one.

If licenses are assigned through groups, some users might be part of multiple groups that are assigning different Office licenses. To avoid any possible license conflicts, there are two different options for doing this:
 

1. Group prioritization use case.

2. Office 365 integration combines license assignment values from multiple groups.

Recommendation

• Although it is possible, do not assign the Office integration to application groups. It is best to create an Okta group for this purpose and use a group rule to populate it with the users from the app group.

Related References

• Group rules best practices
• Create group rules
• About group rules