MAP.05794 (Customer) asked a question.
Workflow - How to set the trigger to make the workflow start for all current users
Hey, I used a template called "Manage Okta Group Membership Based on Profile Attributes". In the first step, the trigger is Helper on Demand. The moment I fire up the workflow I have to specify a user. And instead of a user, I would like the workflow to fly through all current employees. Later I will change such trigger to "created user". Does anyone know how to accomplish this?
@MAP.05794 (Customer) - You would need to obtain all the users and feed them into the Helper flow. You likely will need to adjust the helper flow also to "map to" the specific value you need which appears to be "username".
Helper flows receive input from "parent flows" by using cards such as "List - For Each" or "Call Flow" there are many others. When they receive inputs they invoke with the passed in data. The passed in data could be a massive JSON object, a single number, a word etc. Its what ever you pass in.
In this instance if you have over 200 total users you would want to leverage a new Parent flow with a "List Users" card to obtain all of your users. This could then be streamed to the Helper flow. But the Helper flow also would need to be modified to support Streaming Actions.
Here is a good walkthrough on how to use Streaming Actions. Note this is about using Groups and not users but it can easily be changed to users as the concept is basically the same.
How to Use Streaming Action Cards in Okta Workflows
https://support.okta.com/help/s/article/How-to-use-Streaming-Action-cards-in-Okta-Workflows
Hey Tim, thank you for quick answer. I set this additional streamings step like that. But right now i have another error, maybe you can help with this case via online quick meeting?
@MAP.05794 (Customer) -- I am not seeing a question in your most recent post. However, the screenshots show me you are using "List Group members" which is only going to show users from a specific group. That could work for your use case. However, If you are going to stream to a Helper the Helper needs to have 2 top-level items "State & Record" and thats it. This was outlined in the video I initially linked.
An additional note: This is a community forum where anyone in the Okta community (customer or employee) can participate. This is not a case tool for support.
Based on your question(s) it appears you may be pretty new to utilizing the product. The following links are a good place to start for resources to learn how to accomplish tasks:
Getting Started with Okta Workflows
https://support.okta.com/help/s/article/Getting-started-with-Okta-Workflows
Getting Started with Okta Workflows Videos
https://support.okta.com/help/s/article/okta-workflows-getting-started-videos