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The Administrator Dashboard
Published: Sep 14, 2017   -   Updated: Jun 22, 2018




The Administrator Dashboard

The Okta Administrator Dashboard page is the first page you see as an Okta admin. This page provides you with a summary of key Okta and app usage and activity and notifies you of any problems or outstanding work to be completed. The side bar provides shortcuts to the most commonly performed tasks.

Note: For best results, configure your display with a resolution of 1024 x 768 or higher.

The following information is shown on the main Dashboard page.

  • Status – This is your notification inbox which provides you with a list of tasks you need to complete and past actions you've taken. This section includes search fields for your people and applications.
  • Usage – Displays usage and app statistics for your organization. Expand this section to view Apps with Most Sign-Ins and Users with Most Okta Sign-Ins.

    There can be a discrepancy between the number of unique sign-ins shown in the Apps with Most Sign-Ins list and the number in the sidebar of the app usage report. This is because the dashboard counts unique logins per user in Okta, and the sidebar in the app usage report counts unique logins per seat or account in the third-party application. For example, the unique count in the sidebar of the app usage report could be higher than the dashboard count if one person has multiple accounts in a third party application.

  • Recent Administrative Activity – Displays select events from the system log (e.g., app configuration or assignment information). Click on the system log shortcut to view everything in the system log.
  • Shortcuts – Links to frequently used tasks.
  • Reports – Links to each of your reports.
Tasks Page

The Tasks Page adds detail to the list of tasks that are displayed in the Status section of the Dashboard page. Links are provided to help you complete the tasks.

If you have a large number of deprovisioning tasks, timeouts might occur when you try to load the Tasks page. Make sure you regularly mark these tasks as completed. You can either select Mark All Complete on the Tasks page or select the Application accounts need deprovisioning link and mark specified tasks as complete. Select Don’t create deprovisioning tasks on the Tasks page if you do not want deprovisioning task alerts to appear on this page.

Tasks are created during group app assignments and individual app assignments. You can convert a group assignment task to an individual assignment; however, the conversion is permanent, as you cannot convert an individual assignment to a group assignment. This conversion is useful if you make a change to the task that a future change to the group could override.

Note: Marking tasks complete processes the tasks on the jobapp servers, so if you are processing a large number, we recommend doing so during off-peak hours.

Notifications Page

Admins can create custom notifications to send to their end users. From this page you can view all custom notifications you have already sent out, delete messages, and create new custom notifications.

End-user Notifications Overview

Okta provides end users with the following two types of notifications:

    • New app assignments. These are automatically sent every time a user is assigned a new app. These are one-time messages and once a user closes the Notification box, the new app assignment message is removed.
    • Custom notifications sent by an administrator. The administrator creates and manages these notifications.

Viewing the Notifications

For all new messages, the Notifications dialog automatically launches as soon as end users launch their Home pages. This ensures the end user is immediately aware there is at least one new message. End users can subsequently close the dialog, and reopen it at any time to review earlier messages.

To view previously viewed notifications, end users click the Notifications icon Notification_Icon to open the Notifications. If there are too many messages to display in the dialog, a scroll bar appears allowing you to scroll through the messages.

End-user Notifications Actions

Delete a notification – Select the delete (X) icon adjacent to the message you want to delete. A Delete Message confirmation dialog opens.

Create a new notification – Select the Send New Message button, and enter the message you want to send out in the new notification dialog that opens. The message is limited to 150 characters. To send the message to all the end users in your org and to track the message in the admin's Notifications list, click Send to Everyone.

Getting Started

As a new admin, the Getting Started with Okta page is a guide to learn the basics, build up your organization, and explore more Okta features. It provides a great pathway through the initial steps of setting up your Okta integration. An icon displays when you have completed an important setup task.