Managing Google Licenses
This guide provides steps to configure the License Management feature for G-Suite.
Managing G-Suite UsersWhen an Okta end user is assigned to G-Suite or when their assignments are updated, admins have the option to manage all Google licenses and deprovisioning actions, centrally and granularly, within Okta. Additionally, this Okta end user's licenses can be automatically updated within their 3rd-party Google account. This is true Individually or within a group. In essence, any updates created in Okta can be subsequently pushed to Google.
To use this option, the following must be true:
From the G-Suite page in Okta, do the following:
Caution: Only certain groups of Google licenses can be individually selected, as some groups provide mutually exclusive options. For example, G-Suiteand Google Drive can only be assigned one license selection at a time. Choosing more than one results in an error on the Tasks page, and only the first selection is honored.
Managing User Assignments
Options for User DeactivationWhen you need to deprovision or deactivate an Okta user from G-Suite, you can do so without compromising the user's Google account. Control this element under Deactivation options on the Edit User Assignments screen. If both boxes are left unchecked, the user is suspended in Okta and in their corresponding Google account. See details about these options below.
Do not suspend user
Checking this box prevents the user's account from being suspended in Google after deprovisioning in Okta. The user's Google account remains active.
Remove all G-Suite licenses
Checking this box insures that, when deprovisioned, Google licenses for this user no longer exist in Okta.
Options for License Management
Known IssueChiclets for apps for which users do not have a license may appear on their Okta Home page. Clicking these chiclets results in an error message.